Lutheran World Federation / Department for World Service Kenya Program
is seeking to recruit a Kenyan national for the following position, to
be based in Nairobi Office.
Procurement Officer
Duties and Responsibilities
To receive Demand Forms, record, and together with the logistics officer, aggressively seek best prices for items requested by getting quotations from different vendors, taking into consideration
quality of goods.
To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.
To carry out Market survey of commonly use supplies and prequalification of eligible suppliers.
To maintain a filing system for all procurement documents.
Processing of invoices, getting them authorised and taking them to finance for payment. This will also
involve maintaining an invoice
register.Procurement Officer
Duties and Responsibilities
To receive Demand Forms, record, and together with the logistics officer, aggressively seek best prices for items requested by getting quotations from different vendors, taking into consideration
quality of goods.
To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.
To carry out Market survey of commonly use supplies and prequalification of eligible suppliers.
To maintain a filing system for all procurement documents.
Processing of invoices, getting them authorised and taking them to finance for payment. This will also
To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport.
Process all V.A.T exemptions and forward to finance department in a timely manner.
Together with the Logistics Officer, update and circulate the tracking report on a weekly basis.
Together with the storekeeper, maintain an up to date asset register for all assets in the expatriates’ houses/LWF office.
Ensure that all LWF/DWS assets are coded/tagged appropriately.
To assume such other responsibilities as may be assigned to him/her by the LWF/DWS Logistics Officer
Qualifications
Graduate Diploma in purchasing and supplies management
Previous NGO experience with at least 3 years working experience in procurement and logistics in a busy set up
Proficiency in computer applications more specifically Microsoft Office.
CIPS is essential
Must be a member of KISM or CIPS
Personal Attributes:
High level of motivation, integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place;
Ability to work for long hours with minimal supervision.
Good team player with excellent interpersonal communication skill.
Applications and detailed CV must include email address and telephone contacts of 3 referees, one of whom must be your supervisor in your current/former employment.
They should reach the undersigned by close of business on 6th March, 2013:
HR Officer/Administrator
P.O Box 40870-00100, GPO,
Nairobi
Or e-mail to: lwfnbiprocurement@gmail.com
Only short-listed candidates will be contacted.
For more details, visit: www.lwf-kenya.org
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