Maries Stopes Finance Job Openings

Purpose:
As part of the Country Management Team, the Director of Finance will provide strategic financial management and leadership, ensuring appropriate systems, procedures and controls are in place to support the continued growth of the country programme.  

Job Title: Director of Finance
Location: Nairobi Kenya
Reporting to: Country Director
Probationary Period: Six months

Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop

efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.

The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE

It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
    mission driven  
    customer focused  
    results orientated  
    pioneering  
    sustainable  
    people centered

Key Responsibilities
Financial Management and Reporting
    Ensure timely accurate preparation of the organisation’s monthly financial management accounts effective management of a team of accountants, IT and administrators.  Implementation of effective controls and processes.  Identification of risks and efficacy opportunities
    Prepare donor financial reports in line with donor reporting requirements and standards: close liaison with budget holders and Country Management Team (CMT)
    Coordinate the financial audit, preparation of statutory accounts and subsequent annual reports for CMT and MSI: comprehensive planning, data preparation and coordination with MSK Internal Auditor and CMT
    Ensure contractual obligations are financially sound and appropriate for the organisation: Closely monitoring all contractual obligations, raising concerns with CMT and seeking counsel where appropriate

Measure
    Accurate accounts submitted on or before deadline
    Reports submitted in time and accepted by donors
    Unqualified annual audit
    No financial loss suffered by MSK as a result of signed financial contracts

Treasury
    Coordinate and maintain  a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining  donor cash inflows, strict expenditure control and a strong understanding of programme requirements
    Manage investments, debtors, creditors and advances from donors and their accurate recording and reconciliation on the Balance Sheet:  Establish/manage strict procedures to ensure effective oversight of all transactions.
    Ensure that all statutory requirements are met on time i.e. PAYE, VAT, Income Tax, Pension and WIBA etc: compliance necessary to protect the organisation against lawsuits, penalties and similar financial losses
    Monitor fluctuations in foreign exchange to minimise the organisation’s exposure to adverse movements: closely monitoring various publications, expert opinions, Government policies, behaviour of donor countries, activities in the financial sector and other sources of information

Measure
    Cash resources available when needed for  programme activities
    No financial losses incurred as a result of poor investment decisions and ineffective debtor and creditor management
    No queries received from Kenya Revenue Authority or any other regulatory body
    No avoidable exchange losses

Budgeting
    Ensure timely preparation  of annual operational and capital budgets, performing revisions where appropriate: solid budgets prepared with budget holders as the basic guiding tool for the optimal use of MSK’s resources to achieve the organisation’s objectives
    Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to programme managers and senior management:  to allow managers to make required adjustments to their plans with appropriate priorities
    Monitor programme support costs and ensure they are in line with agreed budget plans:  to ensure that  resources are used efficiently and effectively
    Maximise resources and funding to ensure that optimal value for money is attained for the organisation Clearly defining income/cost ratio, ensuring budget holders have appropriate finance skills to meet optimal value, roll out training as required

Measure
    All activities in the Programme of Work uninterrupted by poor planning
    Accurate information reaching  managers and senior management at least one month before the time to which it applies
    Accurate monthly management reports showing variances and appropriate comments submitted regularly every month
    Evidence to be shown through financial indicators of optimal use of resources

Information Systems and Internal Controls
    Ensure organisational internal controls and systems are maintained and adhered to:  Identify key risk areas and ensure these are addressed
    Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems: maintain effective and topical control structure
    Oversee the use of the financial software package SUN System: As a  key feature of the organisation’s information management system

Measure
    Documentary evidence that policies, systems and procedures are  developed or updated
    No loss or misbehaviour arising from delay in adjusting internal controls and systems
    Accurate, timely, complete and relevant information made available to all managers, Country Management Team , and MSI where necessary

Human Resources
    Lead and manage members of the finance team to build their capacity and strengthen competency and professional development: this will help maximise the performance of the staff in the finance team and enhance  their job satisfaction
    Provide technical financial staff training where necessary : i.e. On- the- job -training ,through coaching or formal short courses facilitated by managers themselves to develop t skills and knowledge
    Conduct regular  staff performance appraisals, monitoring progress and setting objectives: this is part of the organisation’s performance management system and performance appraisal system to assess employee performance and motivation
    Review the operational structure of the  finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the organisation: an efficient, effective  and flexible structure  is desirable for organisational success

Measure
    High performance appraisal scores- above average
    Each performance appraisal must show that previously existing technical financial  training needs have been satisfied
    Documented performance objectives , performance discussion notes and properly completed performance appraisal forms
    Documentary proof of a sound departmental structure

Qualifications, Experience and Skills
Qualifications:
    A professional qualified accountant (ACA, ACCA, CIMA or CPA)
    A Bachelor of Accountancy degree or equivalent

Experience:
    Significant  experience in a similar position at senior management level, with ideally both NGO and private sector exposure

Skills/ Knowledge:
    Excellent knowledge of financial management systems and reporting
    Knowledge of USAID and DFID reporting requirements
    Ability to perform under pressure, handle heavy workloads; and meet stringent reporting deadlines
    Strategic  thinker, excellent analytical skills
    Computer literate and hands-on experience with computerised Accounting Systems; knowledge of SUN Systems is desirable
    Able to communicate effectively at all levels.  Excellent  verbal, written and presentation skills
    Cross-functional team player
    Relationship building and negotiation skills

Attitude / Motivation:
    Result oriented
    Customer and Quality focused
    Highly motivated and enthusiastic
    Professional approach
    Show an understanding and commitment to MSK’s mission and organizational values
    Pro Choice
    Cultural sensitivity

How to apply
For interested candidates please visit the following website and submit your applications on or before 26th April 2013

Click here to apply online

Posted in: Finance Jobs Kenya