Position title:Intern – Human Resources
Position grade:Remunerated Intern
Duty station:Nairobi, Kenya
Duration of Assignment:3-6 months.
IOMKE/VN/12/2013
Reporting directly to Sr. HR Assistant
IOM Nairobi is a Regional Mission with Coordinating Functions for the Horn of Africa based in Nairobi, and covers Kenya,
Tanzania, Uganda, Ethiopia, Rwanda, Burundi, Eritrea, Djibouti, South Sudan and Somalia.
Responsibilties & Accountabilities
1) General Functions:
Under the overall supervision of the Human Resources Officer in IOM Kenya, and the direct supervision of the Senior
Human Resources Assistant, the incumbent will provide support to the Human Resources team. S/he will do so in close
consultation with relevant partners and colleagues of the IOM Nairobi Regional office.
2) Essential Functions Include:
1. Assist in recruitment process for National staff, particularly:
• Collect the CV related to the announced position
• Informing by calling or sending email to short listed applicants on interview dates
and timings
• Preparation and sending out to the relevant panel the interview schedule on time.
• Ensuring that all relevant material pertaining the actual interview is prepared and
photocopied prior to the interview
• Administering practical skills tests/exams as required
• After clearance by the HR Assistants, ensure that regret letters have been sent to the unsuccessful candidates
2. Assisting in filling in the Stationery Requisition form and/or a Purchase Order form to obtain stationery or
other office material/equipment from the IOM store (COS department).
3. Assist in requesting and preparing training logistics in coordination with the responsible HR
Assistant.
4. Referring issues, where appropriate, to senior HR staff, administration department etc. for action.
5. Prepare and hand out MSP cards to all local staff members covered by MSP in coordination with the
relevant HR staff.
6. Assist in following up from staff on any compulsory documents or any other important information
needed from staff in the department.
7. Assisting in computation of payments for service providers as needed in the department.
8. Preparation of general letters/documents for staff under the guidance of the HR
Assistants/HR Officer.
9. Filing of documents in the department under the guidance of the HR Assistants and the HR Officer.
10. Perform any other related task as may be assigned.
Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioral accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Monitors own work to correct errors
Client Orientation
Establishes and maintains effective working relationships with clients
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Communication
Actively shares relevant information
Writes clearly and effectively, adapting wording and style to the intended
audience
Listens effectively and communicates clearly, adapting delivery to the
audience
Professionalism
Masters subject matter related to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to
relevant cultural contexts
Teamwork
Actively contributes to an effective, collegial, and agreeable team
environment
Gives credit where credit is due
Seeks input and feedback from others
Technical
• Maintains confidentiality and discretion in appropriate areas of work.
• Effectively applies knowledge of HR and administration in the execution of duties.
Education & Experience
Desirable Qualifications.
1. Diploma in Human Resources Management from a recognized institution. A
degree would be an advantage.
2. Working knowledge of Microsoft office and internet applications.
3. Personal commitment, efficiency and results-driven.
4. Sound administration and organizational skills with strict attention to detail.
5. Ability to work in a highly confidential manner
6. Strong interpersonal skills and ability to work as part of a diverse team.
7. Flexible and able to adapt quickly to new, different environments.
Mode of Application:
Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:
Human Resources Department, International Organization for Migration
(IOM), P.O. Box 55040 – 00200, Nairobi, Kenya or send via e-mail to
hrnairobi@iom.int.
Closing Date: 23rd April 2013.
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