Admin Assistants Jobs National Gender Commission

The National Gender and Equality Commission (NGEC) is an Constitutional Commission established pursuant to Article 59 (4) of the Constitution of Kenya, 2010 and established by the National Gender and Equality Commission Act, 2011.

The Key functions of the Commission include promoting gender and equality and freedom from discrimination principles in accordance with Article 27 of the Constitution and promoting integration
of the principles of equality and freedom from discrimination in National and County policies, laws and

administrative regulations.

In order to strengthen its capacity, the Commission is seeking to recruit suitable, qualified and highly committed individuals to fill the following positions.

The Commission is an equal opportunity employer, and encourages applications from marginalized and vulnerable groups , women, youth and person with disabilities.

Executive Administrative Assistants/Secretaries
REF:NGEC/8/2013 4 Posts

Location: Headquarters
Duration: Five years contract renewable

Key Roles and Responsibilities
    To manage secreta rial services in the assigned office;
    To prepare and type reports and minutes of meetings;
    To arrange and schedule meetings and appointments
    To handle travel arrangements;
    To maintain records and statistics of enquiries to facilitate decision-making and follow up;
    To ensure that clients are given satisfactory service;
    To receive incoming mail, compose and type routine correspondence;
    To data process documents;
    To ensure that minutes of Board, Committee and Staff meetings are placed in the minutes books;
    To ensure that the assigned office has sufficient facilities and equipment
    To type from draft or manuscripts;
    To establish a suitable filing system of all documents at the assigned office;
    To assist in the organization of workshops, conferences and seminars;
    To ensure security of office records, equipment and documents, including classified materials and;
    To carry out any other duties that may be assigned to you from time to time by the Commission.

Qualifications, Skills and Experience
    Be a citizen of Kenya;
    Holds a Diploma in Secretarial Studies from Kenya National Examinations Council or its equivalent qualifications from a recognized institution or;
    Typewriting III (minimum 50 w.p.m)/computerized document processing I, Business English III/Communication II, Commerce II, Secretarial Duties II, Office Management III/Office Administration and Management III;
    Relevant experience in areas of Disability, Elderly, working with marginalized and persons with disabilities will be an added advantage;
    5 years experience in related field;
    Proficiency in Ms Office and Computer Skills;
    Strong Oral and Written Communication skills;
    Well organized and skilled in prioritizing and managing multiple tasks
    Honest, Transparent and demostrate high level on integrity;
    Ability to work under pressure and to meet dealines.

Administrative Assistants/Secretaries
Ref: NGEC/9/2013 8 Posts
Location: Regions
Duration: Five years contract renewable

Key Roles and Responsibilities
    To manage secretarial services in the assigned office;
    To manage the front office and handle telephone calls and enquires;
    To handle incoming and outgoing mails, draft and type routine correspondence;
    To handle office appointments to facilitate successful meetings and deliberations;
    To establish and maintain an effective filing system for storage and retrieval of information;
    Ensure cleanliness and orderliness of office for hygiene and comfort
    To handle and organize travel logistics for convenience and successful itineraries;
    To prepare and document reports and minutes, reports of meetings;
    To data process documents;
    Ensuring security of office records, equipment and documents including classified materials
    To assist in the organization of workshops, conferences and seminars; and
    To carry out any other duties that may be assigned to you from time to time by the Commission.

Qualifications, Skills and Experience
    Be a citizen of Kenya;
    Holds a Diploma in Secretarial Studies from Kenya National Examinations Council or its equivalent qualifications from a recognized institution;
    Relevant experience in areas of Disability, Elderly, working with marginalized and persons with disabilities will be an added advantage;
    3 years experience in related field;
    Proficiency in Ms Office and Computer Skills;
    Strong Oral and Written Communication skills;
    Well organized and skilled in prioritizing and managing multiple tasks;
    Honest, Transparent and demostrate high level on integrity and interpersonal skills;
    Ability to work under pressure and to meet dealines.

How to Apply
Qualified candidate should submit their application together with detailed Curriculum Vitae; a copy of National Identity Card and certified copies of Academic Certificates, Testimonials and other relevant supporting documents to:-

The Commisson Secretary/CEO
National Gender and Equality Commission
NSSF Building, Block A, Eastern Wing, 24 floor
P O Box 27512-00506
Nairobi

All application should reach the Commission on or before 24th April 2013, (latest by 5.00pm).

Please note that only shortlisted candidates will be notified.

All applicants should state their present salary and the expected salary and names of three (3) referees with their contacts.

Posted in: Admin Assistant Jobs