LVCT Admin Assistant Jobs Kenya

Administrative Assistant Jobs Kenya 2013
Liverpool VCT, Care & Treatment (LVCT) is an established Kenyan NGO that utilizes research to inform policy reform advocacy and strengthen HIV service delivery.

We optimize our impact on the HIV/AIDS response by building capacity of partners and pay special attention to vulnerable groups and populations with special needs.

LVCT’s focus is on the scale-up of quality-assured HIV counseling, testing and care services.
We seek to fill the following vacant position:

Position: Administrative Assistant
Ref: ADA/LVCT/03/2013
Reporting To: HR & Admin Manager
Location: HQ

Job Summary
To provide administrative support to programs by coordinating workflow, updating and making follow ups on

delegated tasks to ensure progress to deadlines.

Key Roles and responsibilities
    Manage communication and information flow by preparing correspondence/ reports, circulating them and following up with relevant managers and staff for feedback and updates
    Manage divisional and managers calendars and pointing out priority areas for action
    Manage incoming and outgoing calls
    Manage flow of mails
    Make all necessary arrangements for meetings and facilitating their smooth flow
    Prepare post-meetings/workshops reports/minutes
    Arrange for local and international travel for staff in the assigned division
    Maintain departmental records
    Coordinate stationary acquisition and dispensation
    Provide the necessary operational support to staff in the assigned division e.g managing leave schedules, ensuring timesheets compliance, ensuring liquidations are done on time, ensuring staff have required work tools and equipment
    Handle administrative detail of all programs

Requirements
    A Bachelor’s degree in Business management/Administration, Secretarial studies or any other related course from a recognized Institution.
    At least three (2) years’ proven experience handling administrative duties in a busy organisation
    IT savvy
    Excellent communication, negotiation, report writing and presentation skills
    Versatile, results oriented and self-motivated
    Ability to handle pressure

Interested and qualified applicants are invited to submit their cover letter and CV (Max. 3pgs) along with contacts of three referees, salary history and expectations to recruitment@lvct.org so as to arrive NOT later than March 22, 2013 stating the position, job reference number and Location in the subject line.

Human Resource and Administration Division,
Liverpool VCT, Care and Treatment,
P.O Box 19835, 00202
Nairobi, Kenya

Note: Only short listed applicant will be contacted.

Failure to follow the above instructions will lead to automatic disqualification.

LVCT is an equal opportunity employer

Posted in: Admin Assistant Jobs