Receptionist (Salary 35,000)
Our client is in the plastic manufacturing industry. They are looking for a receptionist to manage PABX machine, attend to visitors, manage enquiries and provide secretarial and clerical services to ensure that these office support services are provided in an effective and efficient manner.
The Receptionist will report to the Manager of Human Resource Services.
Job Duties and Responsibilities
Cheerfully receive office visitors to ensure that the visitors are assisted in getting their queries
answered
Attend to all telephone calls to ensure that all received and made calls are handled in an appropriate professional manner,
Receive documents from suppliers, as well as, coordinate with the appropriate departments to ensure timely receipt of supplies
Maintain inventory of all correspondence including other incoming or outgoing documents to ensure ease of traceability
Arrange accommodation and airline bookings for travelling staff and official visitors to avoid unnecessary delays
Book official appointments for staff then inform the concerned staff in an appropriately manner to ensure optimum utilization of staff members’ time
Assist in the planning and preparation of meetings, conferences, workshops and training sessions to ensure they are well managed
Required Qualifications
Diploma in Business or Secretarial Studies
Proficient in MS Office and MS Outlook
At least 1 year experience working as a receptionist
Must be able to operate a PABX, computers and other office machines such as printers, scanners, fax, copier etc
Able to handle several calls at the same time
Able to deal with difficult clients and visitors in a professional manner
Able to serve several staff simultaneously
Be professional in communication and conduct
Have a fast typing speed (with accuracy)
Able to provide customer service
High level of attention to detail
Be articulate and self confident
Able to multitask
Confidentially handle information
Able to follow through with tasks
Ability to manage assigned tasks in a proactive and efficient manner
Ability to prioritise tasks and help in decision making
Flexible and adaptable
Able to handle stress well
Good organisation and administrative skills
Ability to perform with minimal supervision or with a team
Ability to adopt a flexible approach to meet the needs of the business
If you meet the above requirements send your CV only, to vacancies@corporatestaffing.co.ke , indicating the title (Receptionist Salary 35k) on the subject line.
Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.
Website: www.corporatestaffing.co.ke
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