Our client is a medium sized firm located along Mombasa Road. Due to expansion the position of a personal assistant/administrator has been created.
Job Vacancy: Personal Assistant/Administrator Job
Reporting to: CEO
Objective
The overall objective of the position is to provide efficient and responsive administrative,
organizational and logistical service to the CEO helping him to optimize his time utilization.
Main responsibilities
Manage and maintain the CEO’s diary
Filter emails, highlight urgent correspondences and print attachmentsConduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests
Schedule on behalf of the CEO meetings between him and his direct reports and the committees and s to which he is a member
Coordinate travel and accommodation requirements for the CEO
Filter general information, queries, phone calls and invitations to the CEO by directing or taking forward such contact as appropriate
Manage the process of calling for briefing on behalf of the CEO to ensure that he is fully prepared for all engagements
Maintain an accurate and reliable record in hardcopy and electronic records on behalf of the CEO
Prepare correspondences on behalf of the CEO including the drafting of general replies
Keep and retrieve files
Ensuring guests meeting the CEO are well taken care of.
Provide a service that is in line with the CEO’s work habits and preferences
Person Specification
Experience:
Credible 3 years experience in a PA/ Executive assistant or administrator role in a highly flexible environment that requires tact, judgment and discretion in handling internal and external customers
Good experience in diary management
Good experience of successfully working with senior management
Private sector experience will be an added advantage
Knowledge: Good knowledge of MS office
Skills:
Excellent organizational skills and ability to multi-task
Good interpersonal skills
Excellent oral and written communication skills
Attention to details
Ability to work with minimal supervision and also work under pressure
Ability to develop and maintain good working relationships at all levels including during difficult or challenging circumstances
Ability to prioritize and manage own workload amid conflicting demands and busy work periods
Ability to exercise discretion in dealing with confidential or sensitive matters
Education & Professional Requirements:
A minimum of a Bachelors degree in business management or related field from a recognized institution
Other Job requirements:
The post holder will be expected to develop a good understanding of the roles within the CEO Office and also the roles of other Board members including the Executive chairman
Post holder will be expected to creatively implement improvements to the way the office of the CEO is managed
The post holder should expect that on occasion, they will be required to work flexibly with the CEO and on occasion a longer than normal day.
Interested candidates can send their CV to jobs@corporatestaffing.co.ke on the Subject line indicates PERSONAL ASSISTANT.
Please include a passport sized photo in your CV and indicate expected salary range. Visit our website www.corporatestaffing.co.ke
Interested candidate to send their CV on or before 20th May 2013.
0 comments:
Post a Comment