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Finance & Administration Manager

The World Society for the Protection of Animals(WSPA), is a not for profit organisation and has been in operations for more than 30 years. We seek the protection of animals around the globe through our collective skills and knowledge to move individuals, organisations and governments to transform animals’ lives.  

From our International Office in London, UK and regional offices in 17 countries, worldwide, we work 
in more than 50 countries, creating positive change by exposing cruelty and pioneering sustainable solutions to animal suffering.

We are in the process of opening a regional office in Nairobi, Kenya to serve the Eastern Africa region and seek to hire a result driven Finance and Administration Manager. Reporting to the Regional Director you will have overall responsibility
for setting up the department and developing and implementing organizational systems and processes for Finance, Human Resources, Information Technology (IT) and Administration management.

Responsibilties:
General Management
•    Working in co-ordination with colleagues at WSPA’s International office in London, contribute to the efficient operation of WSPA Africa through the development, delivery and application of operating procedures for Finance, HR, Facilities and IT that are aligned with global operating policies and standards
•    Provide support to Country Directors and their finance staff to ensure that resources functions operate within the policies and procedures of the organisation and comply with all relevant legislation and professional standards in the relevant country
•    In consultation with the Regional Director and International colleagues, assist with the recruitment, selection and training of well-qualified staff.
 Finance
•    Maintain responsibility for all local financial operations and reporting, including budgeting and budgetary control, cash flow and treasury management, intercompany accounting, payroll and related statutory matters, financial, management and statutory reporting to the various stakeholders, and internal controls, audit and tax management
•    Oversee all aspects of grant management including performing due diligence, ensuring appropriate and timely preparation/revision of agreements, monitoring grantee financial progress against technical progress and ensuring proper record keeping
•    Set up and manage the reporting and accountability requirements for institutional donor funding
•    Oversee local procurement process, contract negotiation and tendering, identify and maintain preferred suppliers, ensure value for money, (including donor specific compliance for all these processes).
•    Oversee risk management and legal activities, letters of agreement, contracts, leases and other legal documents and agreements
•    Provide training and guidance to staff on the use of financial tools, budget formulation, tracking and adjustments, expense accounting, financial analysis and internal and donor reporting as required
•    Coordinate the roll-out of any global projects in the region (e.g. global treasury, NAV implementation, procedures development)
Human Resources
Working collaboratively with the HR Business Partner for Europe, Middle East & Africa and Resources colleagues in the region, you will:
•    Develop and deliver plans for recruitment, training and development
•    Coordinate information gathering and processes for compensation and benefits reviews and other reporting requirements
•    Ensure that annual appraisal processes take place across the region
•    Provide appropriate support/facilitation to any employee relations issues across the region

Information Technology
Working collaboratively with International office IT staff and Resources colleagues in the region (if/when in place), contribute to the development of an IT plan for the future and supervise its implementation to meet IT needs (hardware and software) as the organisation grows in the region.
Facilities
•    Oversee the management of and provide support as appropriate to,  WSPA Africa’s logistics needs
•    Work with the Director of Programmes and the Regional Director, to undertake responsibilities relating to health & safety and security, including the facilitation of appropriate insurances

Requirements
•    A degree majoring in Finance or Accounting with a professional accounting qualification such as CPA (K) or ACCA. A Masters degree will be an advantage.
•    7 years experience working in a similar management position in an international organisation, INGO and or institutional donor funded environments
•    Working knowledge of integrated accounting packages; experience with Navision accounting software is of particular interest to us
•    Excellent technical accounting and analytical skills, computer (MS Office) skills
•    Proactive hands-on attitude with the ability to think strategically as well as identify and implement practical actions to a high standard
•    Excellent written, verbal communication and interpersonal and team working skills. WSPA’s working language is English.
•    Proven project management skills
•    Proven donor finance management skills
•    Strong organisational skills and meticulous attention to detail
•    High level of discretion and diplomacy

How to apply: 
Your application should include a cover letter that demonstrates why you are the best suited candidate for this role; a detailed CV highlighting relevant experience; details of current and expected salary; a daytime phone contact, email address, and the names of three professional referees. All applications and enquiries should be sent to:

Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz

Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or processing job applications. Visit our website for more vacancies.

Closing date: Friday 7th June 2013.

Posted in: Administration Jobs,Finance Jobs Kenya