Job Title: Finance and Office Administrator
Reports to: Program Manager, HVK.
Based at: Happy Villages Office – Lieta Sub-Location, Rarieda District, Nyanza Province.
Happy Villages Organization would like to fill in the position of Finance and Office Administrator.
Purpose of the Role:
To assist in management and implementation of financial and administrative duties of the organization,
and be responsible for financial planning, supervision and reporting.
Key Responsibilities and Accountabilities:
Ensures that Happy Villages is operating within the Kenyan and International Accounting Standards; Establish, manage and regularly review all finance procedures to ensure efficiency and compliance to the organization’s Finance policies;
Provide leadership, oversight and advice on financial matters;
Monitor annual project budgets and proposal budgets;
Ensure timely and accurate financial reporting on monthly basis to the board through the PM;
Maintain and update the project filing system;
Liaise with the bank and relevant government institutions;
Keep financial documents and records to meet the organizational requirements;
Reconcile bank accounts and petty cash and report to the board through the PM;
Assist the process of financing and annual audits;
Correspond on the various administrative matters;
Develop systems for handling enquiries that save time without comprising supporter relationships;
Keep records of the office supplies, materials and equipment;
Compiling of organization’s annual returns and submitting to the NGO office.
Skills and Experience:
Diploma in Accounting/Finance or Business/Commerce;
High level of skills in project planning and management, demonstrated skills in prioritizing tasks and meeting deadlines;
Strong communication, analytical and report writing skills with fluency in spoken and written English;
Knowledge and skills in computing;
Able to handle office administration independently;
Demonstrated interpersonal skill in working with a multi-disciplinary team;
Outgoing personality with excellent customer service skills;
Commitment to Happy Villages vision and mission;
Applications should include;
Letter of application indicating interest
Current Curriculum Vitae with telephone numbers and e-mail addresses
Three letters of reference with telephone numbers and e-mail addresses
Copies of Certificates
Applications Due: 7th June 2013. Applications will be accepted either through e-mail to:
Recruitment Committee, Happy Villages Organization.
Remuneration: 20,000Ksh per month consolidated starting salary
E-mail: recruitment@happyvillages.org
Or posted: P. O. Box 19573 (40123), Mega City, Kisumu.
Or dropped: Happy Villages Offices (Kisumu – Mega City)
NB; Full Terms of Reference are available at www.happyvillages.org
Happy Villages is an equal opportunity employer. Canvassing will lead to immediate disqualification.
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