Office & Operations Manager
Location: Kenya
HQ / Initiative: Clinton Climate Initiative (CCI) - Forestry Program
Overview:
The Clinton Foundation, Clinton Climate Initiative - Forestry, is currently seeking an Office and Operations Manager.
The position will be responsible for managing the finance, administration, human resources and logistic for the programs in the country.
Please note that this position is only open for Local National recruitment and does not qualify for international assignment
Responsibilities:
Finance
Work closely with Headquarters to ensure that country financial requirements and reporting are satisfied
Assist the management team with budgeting and financial management
Prepare internal management reports on administration and finance
Liaise with payroll provider upon request from Headquarters
Keep the bank ledger and the main program cash ledger, and reconcile the ledgers
Handle invoice problems – interfacing with Headquarters as needed
Review monthly reports from Headquarters and assure correctness
Control the program’s cash level on a monthly basis
Maintain oversight and control over the petty cash and general office expenses
Check invoices and enter information into the invoice system for approval and payment by head office
Define the cash flow plan for the program and report to Headquarters
Prepare, consolidate requests for cash advances, and send to Headquarters
Human Resources and Administration
Work closely with Headquarters to ensure that the Foundation’s personnel policies and procedures are followed
Coordinate closely with Human Resources and Clinton Climate Initiative - Forestry management on resolving any staff issues
Help manage all staff requests and issues regarding the work environment and personnel policies in coordination with Human Resources and the Country Director
Draft and implement approved office policies and standard procedures
Administer the statutory benefits in-country
Ensure that all official documents, registrations, and insurances are up to date
Coordinate with the external provider on employee benefits, including pension and insurances
Coordinate with local authorities concerning administrative issues (i.e. Labor Office)
Take part in preparing projects insuring that financial and national HR aspects are taken into consideration
Coordinate on-boarding training of new hires and ensure integration of new employees
Support the implementation of organization-wide initiatives
Coordinate with the Headquarters on administrative and management matters
Logistics and Supply
Manage the purchasing of furniture, fixtures, office supplies and computers
Develop the annual budget for purchasing, and monitor monthly expenses
Manage relationships with external service providers and suppliers
Manage the chain of supplies and international purchase orders, working closely with senior management
Ensure that correct logistical procedures are being followed in accordance with donor and CCI – Forestry requirements
Supervision
Supervise the Administrative Assistant - Receptionist
Qualifications:
Bachelor’s Degree (Minimum), Master’s degree (Desirable) in Finance, Accounting, Business, Management or other relevant field
Minimum five years of in hands on operations administration, finance, logistic and human resources is required
Previous non-profit experience working on comparable tasks is highly desirable.
International NGO experience preferred
Fluent in English and Swahili
Other Desired Skills:
Superior business and finance administration skills
Solid knowledge of human resource functions, policies and procedures
Solid accounting and supply management skills with a high degree of attention to details
Demonstrated ability to work as part of a team and perform well in a start-up atmosphere
Able to troubleshoot problems, while also identifying issues which need to be escalated
Highly organized, able to handle multiple issues at the same time
Excellent verbal and written communication skills
Knowledge of computer based accounting
Strong IT skills, including MS Office (Word, Excel, Outlook etc)
Physical and Other Requirements:
Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demands
Occasional lifting, bending, pulling, collating, and filing, some of which could be heavy (>25 lbs) or require the use of carts
Occasional in-country travels and no more than 10% international travels. Must have or be able to obtain a passport, and must be able to obtain required visa.
This position reports to the Country Director.
The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.
This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the positions.
How to apply
Click here to apply for this job online
0 comments:
Post a Comment