Administrative Assistant Job vacancy.
Job description
Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
general clerical duties including photocopying and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare and modify documents including correspondence, reports, drafts, memos and emailsPerform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
general clerical duties including photocopying and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare agendas for meetings and prepare schedules
record, compile, transcribe and distribute minutes of meetings
open, sort and distribute incoming correspondence
coordinate and maintain records for staff
telemarketing the company services
Education and Experience
Business administration degree or relevant field.
Demonstrated written and oral communication skills
Demonstrated ability to work independently and as a team.
Minimum 1 year clerical or administrative experience.
Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
Knowledge of general office machines and telephone system.
Ability and willingness to work cooperatively with others.
High degree of discretion dealing with confidential information.
Must be computer literate
Preferred qualifications
computer skills and knowledge of relevant software
knowledge of clerical and administrative procedures and systems such as filing and record keeping
knowledge of principles and practices of basic office management
Key Competencies
communication skills - written and verbal
planning and organizing
prioritizing
problem assessment and problem solving
information gathering and information monitoring
attention to detail and accuracy
flexibility
adaptability
customer service orientation
teamwork
sales and marketing skills
If you are innovative, self-starter and results oriented individual, looking for a challenging career and you meet the above requirements, please send your application letter, detailed C.V to jobs@jantakenya.com by 11th April, 2013.
DO NOT attach any certificates.
Only shortlisted candidates shall be contacted.
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