Data Entry & Admin Assistant Jobs.

Admin Jobs in Kenya 2013. 
Global Afrique is leading provider of integrated business and technology solutions across Africa is looking to fill the position of Data Entry and Admin Assistant

Job Title: Data Entry and Admin Assistant
Reports to: Human Resource Manager

Responsibilities and Accountabilities
1. Uploading GPS images
    Receive all the pictures taken by field staff and screen them for accuracy, quality and GPS
coordinates as per company standards and procedures.
    Renaming and editing the images according to the serial numbers    Receiving, organizing and filling of all builders forms/data collectors forms/ check forms from field staff
    Performing quality checks for all the above data ensuring all forms are correctly filled
    Enter the relevant data into distribution sheets
    Receiving, organizing and filling of all carbon transfer forms from field staff
    Performing quality checks for the above ensuring forms are correctly filled
    Scan all forms and store/backup soft copies of the same
    Upload all scanned copies
    Doing the data entry of all the surveys from the field and ensuring that the target is met.
    File all hard copy data for all projects according to the company standards and procedures, to provide a comprehensive and clearly referenced audit trail for all project data
    Ensure/undertake backup of all soft copy data for all project data
    Preparation of progress reports (weekly) for assessment of work conducted and project progress
    Monitoring data collection and upload through the use of project data tracking tools
    With the guidance of the UK staff and when requested will be analysing the surveys on behalf of the company.
    Keep the records of the analysed data both soft and hard copy and send the report to the concern staff.

2. Office administration
    Purchase all stationary for office and schedule couriers as requested.
    Printing/scanning and photocopying for the office.
    Perform general requests made by colleagues.
    Answer all inbound calls.
    Ensure all areas are clean and tidy, oversee the office cleaner and provide her with all the necessary cleaning equipment required plus paying  the office cleaner her monthly salary,
    Ensure milk, tea, coffee, biscuits are available and purchase of kitchen essentials.

3. Generally
    Responsible for all equipment assigned to you – such as phones, laptops etc
    Agree to follow the code of conduct as set out by the company for all employees.
    Other secondary responsibilities
    All other activities as requested by the Senior Country Coordinator or acting line manager

Minimum Qualification and Requirements:
    You need to have high personal integrity and be willing to take personal responsibility for your own work.
    You must have the intellect and creativity to resolve complex situations.

Certificates & experience in
    Data entry and administration/logistics
    Very good computer skills (especially with databases)
    Soft skills and personal work ethics
    Good interpersonal skills with the ability to encourage a team-based approach
    The ability to communicate effectively (both orally and in writing) with a wide range of people within and external to the post holder’s own organisation.
    A logical mind with the capacity to overcome difficult problems creatively.
    Good organisational and negotiation skills together with the ability to prioritise.
    To be honest, discreet and trustworthy.
    An ability to work quickly and accurately.
    An eye for detail and an ability to work to deadlines.

Interested candidate can send his/her CV and application to globalafrique00@gmail.com.com not later than 20th of March, 2013.

Only successful candidates will be contacted.

Posted in: Admin Assistant Jobs