Our client is a real estate firm and is looking for an administration assistant, who shall be responsible for professional management of initial contact with visitors to the office or on the phone.
They will assist the administration manager with; clients (mainly landlord, tenant and supplier) relations, filling and record maintenance and office management including catering for staff and meetings. The administration assistant will be reporting to the Administration Manager.
Job Responsibilities
Receiving and directing clients and visitors
Answering and directing phone calls to the respective recipients
Responding to general enquiries and FAQs
Receiving and distributing mail and other official documents
Drafting and typing correspondence
Taking minutes of internal meetings
Ensuring sufficient stock of stationary and refreshments
Making water and milk for office tea and coffee
Organising rooms, items required and refreshments for meetings
Carrying out other related tasks as might be required from time to time
Undertaking any ad hoc duties associated with the reception and administration function
Required Qualifications
Diploma in Business or Secretarial Studies
Proficient in MS Office and MS Outlook
At least 3 years experience working as a receptionist
Must be able to operate a pabx, computers and other office machines such as printers, scanners, fax, copier etc
Have a high level of integrity
Be articulate and self confident
Be professional and highly motivated
Ability to manage assigned tasks in a proactive and efficient manner
Ability to prioritise tasks and help in decision making
Flexible and adaptable and able to work in an environment of fluctuating workloads
Must display a high degree of emotional maturity
Excellent communication skills
Be goal oriented
Good organisation and administrative skills
A strong team player
Ability to perform with minimal supervision
Ability to adopt a flexible approach to meet the needs of the business
If you meet the above requirements send your CV only, to vacancies@corporatestaffing.co.ke , indicating the title (Administration Assistant Salary 20,000) on the subject line.
Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.
Website: www.corporatestaffing.co.ke
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