Administration Officer Careers 2013

Administration Careers Kenya 2013
Job Title: Records Management and Admin Officer 
Ref:  RMAO _2013
Recruiter: Altima Africa Ltd
Contract: Permanent 
Location: Nairobi
Category: Experienced

Profile Introduction
Our client, a leading services provider in the Kenya Capital Markets seeks to recruit a Records 
Management and Admin Officer responsible in the delivery of timely, effective and accountable administrative support. 

Work involves implementation of administrative policies and procedures for efficient and effective operation of the company in line with the Company’s strategic plan.

Minimum Requirements
    A Bachelor's Degree
    A Diploma in Information Science will be an added advantage
 At least two years relevant work experience

Job Specification
1. Registry Management 
    Design filing systems and maintain an up to date registry
    Ensure protection and security of files and records
    Continuous review and implementation of document management policies 
    Indexing and archiving all hard copies as per set procedures 
    Identifying and recommending need for additional storage spaces
    Performing records appraisal as per policy including, retention, destruction etc. 
    Managing documents retrieval 
    Tracking of retrieved documents 
    Managing retrieval register
2. Maintain Office Services 
    Design and implement office administrative procedures and policies 
    Manage correspondence both internally and externally 
    Manage Office Licensing 
    Update organizational memberships & subscriptions 
    Maintain office equipment and undertake repairs as may be required 
    Responsible for procurement and disposals 
    Coordinate and manage office telephone, registry services, transport services and security services. 
    Manage Property insurance & claims
    Maintain office Asset register 
    Office space and equipment allocation to staff 
3. Supervise Office Staff 
    Assign, monitor and Supervise office and administrative assistants 
    Evaluate staff performance 
4. Office Stationery Management 
    Maintain and replenish inventory 
    Check stock to determine inventory levels 
    Anticipate needed supplies 
    Verify receipt of supply 
    Preparing periodic reports.
5. Document & Records Management 
   Mail Management- manage incoming and outgoing mails in a centralized way 
6. Registry Management 
    Design filing systems and maintain an up to date registry 
    Ensure protection and security of files and records 
    Continuous review and implementation of document management policies 
    Indexing and archiving all hard copies as per set procedures 
    Identifying and recommending need for additional storage spaces 
    Performing records appraisal as per policy including, retention, destruction etc. 
    Managing documents retrieval 
    Tracking of retrieved documents 
    Managing retrieval register 
7. Contribute in organisational creativity and innovation 
Competencies
    Exemplary communication skills
    High level integrity
    Exemplary interpersonal skills
    Teamwork 
How to apply
If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 18th April 2013.

Please note that only qualified candidates will be contacted.

Posted in: Administration Jobs